The joy of flying and community.

§ 1

Subsection 1. The name of the club is Sindal Flyveklub.

Subsection 2. The club is based at Sindal Airfield, and its financial year follows the calendar year.

Subsection 3. The club is legally represented jointly by the chair and one board member.

§ 2

The club operates in association with the Royal Danish Aeroclub (KDA), the Danish Motor Flying Union (DMU) and the Danish Ultralight Flying Union (DULFU), in accordance with their applicable rules and provisions. Its purpose is to promote interest in aviation and flight safety in the broadest possible sense.

§ 3

Anyone connected with or interested in aviation may become a member. Towns, municipalities, companies and institutions may become members by paying an amount set by the board. No member has more than one vote at the general meeting. Spouses may join free of charge, but without voting rights.

§ 4

Subsection 1. Club membership ends in the following ways:

- By resignation, submitted in writing to the board with one month’s notice before 1 January.

- By membership fees remaining unpaid for more than two months despite a written demand.

- By expulsion, where a member has acted in a way that may harm the club’s interests or reputation. Expulsion is decided unanimously by the board. If agreement cannot be reached, an extraordinary general meeting must be called to make the final decision.

Subsection 2. When membership ends, all rights and obligations arising from membership cease, including any shared ownership of the club’s assets or other benefits.

§ 5

The annual membership fee is set at the ordinary general meeting and falls due at the end of November. The final payment deadline is 15 December. Honorary members are exempt from membership fees.

§ 6

Subsection 1. The club is managed by a board that represents the club’s interests and administers its funds.

Subsection 2. The board is elected by a vote among club members at the annual ordinary general meeting for two-year terms. The larger and smaller halves retire in alternating years, determined initially by drawing lots at a board meeting following the general meeting.

Subsection 3. Alongside the board election, the general meeting elects two alternates for two-year terms. If a board member leaves, an alternate serves for the remainder of that member’s term, in the order in which the alternates were elected.

Subsection 4. Re-election is permitted. At its first meeting after the general meeting, the board assigns the positions of chair, vice-chair, treasurer, secretary, chief pilot, ultralight chair, ultralight equipment officer and ultralight training officer. The ultralight chair, equipment officer and training officer must be active DULFU members and are elected by and from the club’s DULFU members. The ultralight equipment and training officers do not necessarily have to be board members.

Subsection 5. Board meetings must be held whenever the chair or two board members consider it necessary.

Subsection 6. Any member of legal age who is not in arrears is eligible for election to the board.

§ 7

Subsection 1. The ordinary general meeting elects two auditors from among the club’s members to audit the club’s bookkeeping, cash holdings and accounts.

Subsection 2. One auditor may instead be a professional auditor who does not necessarily have to be a club member. The board sets that auditor’s remuneration.

Subsection 3. No later than 15 January, the board must submit the accounts, bearing the auditors’ endorsement, to the board.

§ 8

The accounts, signed by the board and audited, must be made available for members to inspect before the ordinary general meeting. A copy may be sent to members who request one.

§ 9

Subsection 1. The general meeting is the highest authority in all club matters. The annual ordinary general meeting is held every January, following written notice to members at least 14 days in advance. The notice must state the time, place and agenda.

Subsection 2. An extraordinary general meeting may be held when the board considers it necessary, or when requested in writing by at least one quarter and at least ten of the club’s members, specifying the matters to be discussed. Notice is given in the same way as for the ordinary general meeting, but with only eight days’ notice. The meeting must be called no later than fourteen days after the board receives a valid request from members.

Subsection 3. The general meeting is chaired by a person elected by a vote among the members. The meeting chair need not be a club member. The chair decides all questions concerning proceedings and voting, unless they consider that a question should be referred to the general meeting for decision.

Subsection 4. A written vote must be held if requested by at least one member present.

§ 10

Subsection 1. The following agenda must be considered at the ordinary general meeting:

- Election of the meeting chair.
- Presentation of the annual report.
- Presentation of the annual accounts.
- Setting membership fees and the budget for the next financial year.
- Election of board members.
- Election of board alternates.
- Election of auditors.
- Election of representatives to unions, if applicable.
- Consideration of proposals received.
- Any other business.

Subsection 2. Proposals seeking a decision by the general meeting must appear on the agenda included with the notice. For ordinary general meetings, they must reach the board no later than 31 December.

Subsection 3. All questions at the general meeting are decided by a simple majority. Each member present who is not in arrears has one vote.

Subsection 4. Amendments to the articles of association require at least half the club’s members to be present and approval by at least two thirds of those present. If a proposal receives the required majority but fewer than half the members are present, the board may call a new general meeting. The proposal may then be passed by a simple majority, regardless of attendance.

§ 11

Subsection 1. A decision to dissolve the club may only be made at a general meeting specially called for that purpose. At least half the members must be present, and approval requires a three-quarters majority. If the proposal passes without half the members being present, a new general meeting must be called with eight days’ notice. The proposal may then pass by a simple majority, regardless of attendance.

Subsection 2. On dissolution, the club’s assets are transferred to an account at a local bank. They must be passed to any subsequently established powered-flying club in Sindal, provided the funds are used in the interests of general aviation. If no new flying club is established within five years, the assets may be used for another charitable purpose.

Subsection 3. If the club is dissolved as part of a merger, amalgamation or establishment of a new club in the area, the general meeting deciding on dissolution may transfer the assets to a newly established powered-flying club.

Notes

Adopted at the founding general meeting at Sindal Airfield on 7 March 1985.

§5 Adopted at the founding general meeting at EKSN on 27 January 2010.

§2 and §6 subsection 4 adopted at the founding general meeting at EKSN on 30 January 2014 and finally confirmed at the subsequent extraordinary general meeting on 13 February 2014.

Amendment to the wording of §3, amendment to the wording of §6, subsection 6 and an addition to §11, subsection 2 adopted at the extraordinary general meeting at EKSN on 11 February 2016.

Amendment to the wording of §5, adopted at the extraordinary general meeting at EKSN on 3 September 2020.